Vayle FOI Nexus

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    FOI Software

    Many public sector entities use spreadsheets, word processing software, and email applications to manage FOI compliance. This approach often results in significant effort, fragmented workflows, and an increased risk of missing required response dates. 

    Vayle FOI provides a single platform that enables users to record, track, and respond to FOI requests with ease. Purpose-built for the Canadian public sector, Vayle FOI supports approximately 10,000 FOI requests annually for municipal entities and other public sector agencies of all sizes. 

    Program dashboard

    Access a birds-eye view of your entire FOI program, including files by category, YoY statistics, and outstanding tasks at a manager or individual level.

    Task management

    Input tasks, classifications, due dates, and comments at a file level to ensure that your FOI program remains on track.

    Compliance workflow

    Navigate through each stage of the compliance process, ensuring that all requirements are covered, as mandated by legislation and directives.

    Report automation

    Instantly publish annual reports for the IPC and regulators in their prescribed formats in just two easy steps.

    File management

    Efficiently create and track progress for each request, including associated notes, documented exemptions, fees, supporting files, response letters and other information.

    FOI insights

    Generate and customize reports for internal stakeholders based on incomplete requests, active requests, dispositions, completion time, preparation time, YoY comparisons and other criteria.

    Automated letters

    Publish automated response letters in the document library, including acknowledgment and decision letters, search memos, and third-party notifications.

    Fee calculations

    Track time and fixed charges associated with researching and producing files for those requesting access to files, both internally and among external groups.

    File search

    Easily search and access files across your entire repository based on file number, file name, and other unique identifiers.

    Activity log

    Track activities within the platform at a user level, enabling administrators to piece together file histories and support internal or third-party audits.

    Calendar tracking

    Keep track of FOI request due dates using our built-in calendar feature. Simply double-click on a request within the calendar to instantly access files.

    User entitlements

    Manage entitlements at a granular level enabling multiple users to access the platform without compromising file integrity or confidentiality.

    Appeals management

    Document and manage all aspects of the appeals process, including the intake, mediation, notice of inquiry, final order, and reconsideration stages.

    Security safeguards

    Leverage our security features such as two-factor authentication and other built-in safeguards to protect your data.

    Schedule a demo today!

    Are you interested in seeing Vayle FOI in action? One of our program advisors will walk you through the platform in as little as 15 minutes.